Guide for Instructions

To create an instruction, there are several steps you can follow.

Overall Responsibility for Instructions

The overall responsibility for instructions usually lies with the employer or the management of a company. This means that they must ensure that all employees are adequately and regularly instructed to ensure their health and safety at work. According to the Youth Employment Protection Act, employees under the age of 18 must be instructed every six months.

The instructions can include topics such as work and fire safety, hazardous substances, ergonomic workplace design, rules of conduct in accidents or other emergencies, as well as instructions for specific work procedures or machines.

To effectively fulfill the overall responsibility for instructions, the employer or management should ensure that all employees are adequately informed, trained, and sensitized. This can be done through regular training and education, as well as by providing information materials and safety equipment.

A guide for instructions usually includes the following points

Target Audience: Define who the target audience of your instruction is. What prior knowledge, skills, and experiences do the participants have? Adapt the instruction to the needs of the target audience.
Objective: Define the objective of the instruction. What should be achieved? What competencies should be conveyed?
Structure: Structure the instruction clearly and comprehensively. Plan which topics should be covered in which order. Build a meaningful connection between the individual topics.
Methods: Choose appropriate methods for conveying the content. You can use different methods, such as presentations, group work, role plays, discussions, or exercises.
Visualization: Use visual aids to illustrate the content. This can be done, for example, by using slides, images, graphics, or videos.
Feedback: Plan opportunities for feedback and discussion rounds to ensure that participants have understood the conveyed knowledge and to clarify any open questions.
Documentation: Document the instruction and the participants. This includes, for example, a list of participants, a summary of the discussed content, as well as feedback and improvement suggestions.
Evaluation: Evaluate the effectiveness of the instruction. Have the objectives been achieved? What improvements can be made in the future?

With UMO, you are perfectly prepared

With UMO, you are perfectly prepared and can easily fulfill your obligation to provide instructions. Each instruction must be clear and comprehensible for all employees, so that the measures of occupational safety are understood and accepted.

By considering these points, you can conduct a successful and effective instruction. You should always pay special attention to work areas that pose a high risk to safety and health, such as personnel hygiene or instruction for forklift drivers.

UMO by d-simple

A cloud-based learning platform specifically designed for employee training in companies. It offers a wide range of features and tools that can assist companies in conducting safety instructions. Here are some ways we can help:

Templates

Library of templates that can help create and deploy instructions more quickly.

Design

The UMO Designer allows you to create interactive modules by simply adding and customizing text, images, videos, and other elements.

Management

Enables the planning, organization, and management of instructions for any number of employees.

Date Control

Provides tools for monitoring and tracking progress.

Accessibility

Accessible anytime and anywhere, allowing employees to learn flexibly and independently of time constraints.