Legally Binding Proof of Instruction
How to create legally binding proof of instruction.
Proof of Instruction
Trainings are an important measure to prevent accidents and are therefore mandatory for many activities. Legal regulations specify this obligation and also regulate the contexts in which proof of instruction is necessary.
Documentation of the Instruction
To create a legally binding proof of instruction, the following information should be included in the document.
- Key points on the topic and content
- Work area of the participant
- The first and last name of the participant
- Signature of the participant
- Date of instruction
- Name of the instructor
- Signature of the instructor
Download Participant List
You can download a participant list here.
The documentation should be kept for two years in order to be able to provide proof of the instruction if necessary (fulfillment of obligations) and to have an overview of the conducted instruction contents and participants.
Proof of Instruction with UMO
For every instruction conducted with UMO, a legally binding proof of instruction is automatically created. The proof of instruction contains all the necessary information and exactly the content of the conducted instruction. The electronic documentation with UMO complies with legal requirements and the proof can be accessed at any time in a Training Archive.
A knowledge test, which must be conducted at the end of an instruction, is a prerequisite for the proper execution of an instruction.
Therefore, the electronic certificates (proofs of instruction) from UMO comply with all requirements and enable paperless documentation.
Documentation & Proof of Instruction
In summary, proof of instruction can be considered an important tool for instruction documentation and monitoring. They provide legal protection, improve occupational safety, support quality management, and contribute to the personal development of employees.
Advantages
- You can monitor, evaluate, and improve your instructions
- The instruction status of your employees can be tracked and monitored
- Transparency and facilitation in planning future instructions or refresher courses
- In case of accidents or injuries, instruction records can show that appropriate measures have been taken to train and inform employees
- Proof of instruction provides employees with the opportunity to demonstrate their personal and professional development
Disadvantages
- Trainings must be conducted online
UMO by d-simple
A cloud-based learning platform specifically designed for employee training in companies. It offers a wide range of features and tools that can assist companies in conducting safety instructions. Here are some ways we can help:
Templates
Library of templates that can help create and deploy instructions more quickly.
Design
The UMO Designer allows you to create interactive modules by simply adding and customizing text, images, videos, and other elements.
Management
Enables the planning, organization, and management of instructions for any number of employees.
Date Control
Provides tools for monitoring and tracking progress.
Accessibility
Accessible anytime and anywhere, allowing employees to learn flexibly and independently of time constraints.
Archive
Useful tool to ensure that you have a record of all conducted instructions and can access them when needed.
If you would like to learn more about how UMO can help make trainings in your company more effective and efficient, please visit our product page.
We have created a guide for you that explains the process of creating an instruction. The guide is designed to be informative and easy to follow, and can be accessed here
For more highlights and interesting information, please refer to our detailed product description.
You can find more answers to your questions in our FAQ section. Or simply ask your question directly to d-simple via the contact form.